PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

December 1, 2016

The North Adams Public Arts Commission held a public meeting on December 1, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Cynthia Quiñones, Secretary
William C. Blackmer, Jr.
Gail Kolis Sellers

Absent:
Julia Dixon, Vice Chairperson
Nancy Ziter
Eric Kerns

Also Present: William Archer

CALL TO ORDER
Chairperson Manville called the meeting to order at 4:11p.m.

APPROVAL OF THE MINUTES
Blackmer moved to accept the Public Arts Commission minutes from its October 27, 2016 public meeting.  Sellers seconded.  All voted in favor.  None opposed.

ORDINANCE AMENDMENT REVIEW AND NOTES FROM THE GENERAL GOVERNMENT COMMITTEE MEETING
Manville and Blackmer briefed the commission regarding the General Government committee meeting held on Tuesday, November 15, at which the discussion of ordinance revisions was continued.  John DeRosa, the city solicitor, recommended the following: 1. Leaving the language about the permanent character” of art as is; 2. removing the extra member from the breakdown of the commission’s membership; 3. Creating a “Friends of…” organization (comprised of new membership) to manage funds raised for public art.  City Councilor Moulton recommended not adding the final two amended paragraphs of the ordinance related to monies.

The City Councilors present agreed that further research related to the ordinance amendments would be beneficial, and decided to reconvene on December 6, 2016, to continue the discussion.

Public attendee, Archer, recommended coordinating grant seeking efforts across city government, citing his own experience as an artist in Lake Oswego, Oregon.

REVIEW OF WEBSITE DESIGN BY KATRINA STAAF
Due to Staaf’s unanticipated absence, Sellers moved to table this item until the following meeting.  Blackmer seconded.  All voted in favor.  None opposed.

Manville reminded commissioners to send bios and photos for the website to Staaf as soon as possible.

PUBLIC ATTENDEES CONCERNS
No public attendee concerns were presented.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Manville reiterated the importance of sticking to the agenda at future meetings.  If a member of the public brings in a major concern, one that might be of significant interest to other members of the city government or public, it would be best for the committee to refrain from discussion and include the concern as an agenda item for a future meeting.

Future agenda items may include an update on the website by Staaf, a discussion of the new commission logo, and the development of protocol beyond open meeting laws to cover topics such as attendance, donations, etc.

NEXT MEETING
The next meeting of the Public Arts Commission will be held at 4p.m. on Thursday, January 12, 2017, in the Law Library.

ADJOURNMENT
With no other business to discuss, Quiñones moved to adjourn the meeting at 5:12 p.m.  Blackmer seconded.  All voted in favor.  None opposed.

Respectfully submitted,

Cynthia Quiñones, Secretary

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

September 22, 2016

The North Adams Public Arts Commission held a public meeting on September 22, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Julia Dixon, Vice Chairperson
Cynthia Quiñones, Secretary
William C. Blackmer, Jr.
Gail Kolis Sellers
Nancy Ziter

Absent: Eric Kerns

Also Present: Tammy Daniels

CALL TO ORDER
Chairperson Manville called the meeting to order at 4:02 p.m.

APPROVAL OF THE MINUTES
Ziter moved to accept the Public Arts Commission minutes from its September 7, 2016 public meeting. Dixon seconded.  All voted in favor.  None opposed.

REVIEW OF PROPOSED ORDINANCE AMENDMENTS
Members agreed to postpone further discussion of the proposed ordinance amendments until after a revised draft could be shared with the group.  The ordinance amendments, along with a progress report about the Public Arts Commission’s work in 2016, will be shared with city council at their next meeting on October 11, 2016.

LOGO DISCUSSION
Dixon reported that the designer is still drafting logo options for the commission to review.

PUBLIC ATTENDEES CONCERNS
Tammy Daniels asked for clarification regarding the proposed ordinance amendments.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Dixon reported on Downstreet Art’s intentions to create ten new art installations in North Adams next summer.  This would be a mix of public and private projects, but could involve the support of the commission if the ordinances changes are approved and the commission is able to play a more active role.

Dixon also asked the committee to help prioritize the work of the public arts commission intern.  Members agreed that she should focus on creating a slideshow for the city council progress report, devising a directory of local artists, reviewing the inventory of possible spaces for future public art, and researching possible funding sources.

Future agenda items may include further discussion of funding research, the logo, the presence of the commission on social media, and the qualities in art appreciated by the commission members.

NEXT MEETING
The next meeting of the Public Arts Commission will be set after the ordinance amendments have been reviewed by the City Council and the General Government Committee.

ADJOURNMENT
With no other business to discuss, Ziter moved to adjourn the meeting at 4:42 p.m.  Dixon seconded.  All voted in favor.  None opposed.

Respectfully submitted,

Cynthia Quiñones, Secretary

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

September 7, 2016

The North Adams Public Arts Commission held a public meeting on September 7, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Julia Dixon, Vice Chairperson
Cynthia Quiñones, Secretary
William C. Blackmer, Jr.
Gail Kolis Sellers
Eric Kerns

Absent: Nancy Ziter

Also Present:
Eric Buddington, City Councilor
Phil Sellers
Katrina Staaf, PAC Intern

CALL TO ORDER
Vice Chairperson Dixon called the meeting to order at 4:07p.m.

READING OF THE MINUTES
After a review of the minutes, Dixon moved to accept the Public Arts Commission minutes from its July 21, 2016 public meeting. Sellers seconded.  All voted in favor.  None opposed.

INTRODUCTION OF PUBLIC ARTS COMMISSIONINTERN
Members welcomed the new Public Arts Commission intern from MCLA, Katrina Staaf.  Dixon and Sellers, the committee members who will be supervising the internship, reviewed intern responsibilities and made arrangements with Staaf to establish a more detailed schedule.

REVIEW OF PROPOSED ORDINANCE AMENDMENTS
Dixon reviewed rationale and process of revising the ordinance language, and then led the committee through the proposed changes.  Dixon explained that her drafted language had been inspired by the language used in other public arts commissions throughout the country.  The committee discussed a few possible changes, and agreed to spend more time with the document and share proposed changes with Dixon by Sunday, September 18.

Dixon motioned to table the group discussion; Sellers seconded.  All voted in favor, none opposed.

LOGO DISCUSSION
Dixon shared a draft of a possible logo for the public arts commission.  Members gave feedback for Dixon to bring back to the designer for another draft.

PUBLIC ATTENDEES CONCERNS
City Councilor Buddington shared information regarding another designer interested in working with the public arts commission on future projects.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Blackmer noted a few changes regarding contact links and information needed on the public arts commission city webpage.

Future agenda items may include further discussion of ordinance amendments, the logo, and a discussion of qualities in art appreciated by the commission members.

NEXT MEETING
The next meeting of the Public Arts Commission will occur on September 22 at 4:00p.m. at the Law Library meeting room in City Hall.

ADJOURNMENT
With no other business to discuss, Quiñones moved to adjourn the meeting at 5:28p.m.  Sellers seconded.  All voted in favor.  None opposed.

Respectfully submitted,

Cynthia Quiñones, Secretary

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

July 21, 2016

The North Adams Public Arts Commission held a public meeting on July 21, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Julia Dixon, Vice Chairperson
Cynthia Quiñones, Secretary
William C. Blackmer, Jr.
Gail Kolis Sellers
Nancy Ziter

Absent: Eric Kerns

Also Present: Phil Sellers (Art About Town)

CALL TO ORDER
Chairperson Manville called the meeting to order at 4:03p.m.

READING OF THE MINUTES
After a review of the minutes, Ziter moved to accept the Public Arts Commission minutes from its June 30, 2016 public meeting. Dixon seconded.  All voted in favor.  None opposed.

REVIEW OF CONTRACT DRAFT
The commission tabled this discussion until a draft of a sample artist contract could be presented.

REVIEW OF LOGO
Dixon reported that the new North Adams signs had been designed by a company in Boston who had shared a 15-page style kit with the city for the creation of future materials.  Dixon arranged for a local designer to create some possible logos for the commission, and will share the results with the commission for feedback before the next meeting.

AMENDMENT OF THE ORDINANCE
Commissioners discussed the need for potential amendments to the Public Arts Commission ordinance, including two central points: 1. Commissioner attendance responsibilities; 2. An explicit focus on a more active pursuit of a public arts program in North Adams. Specifically, the commissioners agreed that in order to actively pursue a public arts program, they would need to have the power to explore funding opportunities and make calls for art.  Phil Sellers, who was present during the ordinance’s development, noted that the writers of the ordinance had deliberately kept the language simple so that it could be built upon and expanded as the commission took shape.  Ziter noted the importance of completing the commission’s basic first steps (e.g. establishing a website, developing an artist application process, etc.) before expanding the group’s activities.  Since most of these steps have been completed, or nearly completed, the commissioners agreed that moving forward into a more proactive role would be a logical next action. 

Dixon and Quiñones have meetings scheduled with two city councilors who were instrumental in the ordinance’s creation, Kate Merrigan and Eric Buddington.  After receiving their guidance in the amendment process, Dixon and Quiñones will report back on the meetings and share a draft of proposed language for the amendment. 

ART ABOUT TOWN REVIEW OF PROJECTS
On behalf of Art About Town, Phil Sellers reported on two upcoming community art events: 1. A tempura painting on Holden St. to be created during the August 10 downtown celebration; 2. A crosswalk painting on Holden St. scheduled for September 2, with the support and coordination from Councilor Ben Lamb.  Commissioner Sellers noted that Art About Town would be glad to help guide artists with new projects through the process of applying to the commission.

Phil Sellers also noted that, regrettably, the Main Street crosswalk paintings will be postponed until the spring of 2017 due to weather conflicts and corresponding logistical challenges.

PUBLIC ATTENDEES CONCERNS
None presented.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Future agenda items will include a review of language intended for the ordinance amendment, a review of the commission logo options, and a discussion regarding the Public Arts Commission intern responsibilities for the fall.

NEXT MEETING
The next meeting of the Public Arts Commission will occur on Wednesday, September 7, 2016, at 4:00p.m. at the Law Library meeting room in City Hall.

ADJOURNMENT
With no other business to discuss, Manville moved to adjourn the meeting at 5:05p.m.  Ziter seconded.  All voted in favor.  None opposed.

Respectfully submitted,     

Cynthia Quiñones, Secretary     

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

June 30, 2016

The North Adams Public Arts Commission held a public meeting on June 30, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Julia Dixon, Vice Chairperson
Cynthia Quiñones, Secretary
William C. Blackmer, Jr.

Absent:
Gail Kolis Sellers
Nancy Ziter
Eric Kerns

Also Present: none

CALL TO ORDER
Chairperson Manville called the meeting to order at 4:06p.m.

READING OF THE MINUTES
After a review of the minutes, Dixon moved to accept the Public Arts Commission minutes from its June 2, 2016 public meeting. Blackmer seconded.  All voted in favor.  None opposed.

REVIEW OF INVENTORY (DIXON)
The commission agreed to postpone this review and focus its efforts on pursuing an amendment of the ordinance that would allow the commission to take a more active role in the community.  Quiñones and Dixon offered to seek out meetings with city councilors who played a prominent role in the creation of the arts commission in order to discuss next steps.

ART ABOUT TOWN REVIEW OF PROJECTS (SELLERS)
In Sellers’ absence, members agreed to postpone this item until the following meeting.

REVIEW OF INTERNSHIP WORK
Members reviewed the list of intern responsibilities created in March.

DISCUSSION OF SHAPING THE FUTURE OF THE PUBLIC ARTS COMMISSION
Manville suggested that the commission look into strategies for publicizing the commission’s role and presence in North Adams.  This led to a discussion of branding and the creation of a logo for the commission. Dixon offered to reach out to the local designer who created the newly placed North Adams signs at the main roadways entering the city.

PUBLIC ATTENDEES CONCERNS
None presented.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Future agenda items will include the review of a draft of an artist contract (to be created by Dixon), an update on the commission logo, and an update on efforts to amend the ordinance.

NEXT MEETING
The next meeting of the Public Arts Commission will occur on July 21, 2016, at 4:00p.m. at the Law Library meeting room in City Hall.

ADJOURNMENT
With no other business to discuss, Dixon moved to adjourn the meeting at 5:02p.m.  Quiñones seconded.  All voted in favor.  None opposed.

Respectfully submitted,

Cynthia Quiñones, Secretary

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

June 2, 2016

The North Adams Public Arts Commission held a public meeting on June 2, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Julia Dixon, Vice Chairperson
Gail Kolis Sellers
William C. Blackmer, Jr.
Nancy Ziter

Absent:
Cynthia Quiñones
Eric Kerns

CALL TO ORDER
Chairperson Manville called the meeting to order at 4:04p.m.

READING OF THE MINUTES
After a review of the minutes, Ziter moved to accept the Public Arts Commission minutes from its April 7, 2016 public meeting as edited with the correct date. Blackmer seconded. All voted in favor. None opposed.

WEBSITE HOME PAGE REVIEW
Manville described the process of creating the Public Arts Commission home page to the commissioners. The current design of the website contains a link to the artist application, a summary of the application process, and an email contact for the commission: publicarts@northadams-ma.gov. This website can be updated with more pages and information if/when needed.

ARTIST APPLICATION PROCESS: FINAL REVIEW
The commissioners agreed to review the artist application one final time as it appears on the website: http://publicarts.northadams-ma.gov

BUDGET AND MARKETING GOALS/PLAN DISCUSSION
In prior meetings, Dixon and Kerns expressed a desire to proactively seek out artists proposals for public works on city-owned properties. Manville disclosed that, after a discussion with Mayor Alcombright, it was clarified that the commission was established to determine the processes that vet artist inquiries. The commission would not be able to create opportunities for public art projects on city-owned property unless the ordinance is changed. Dixon agreed to review the North Adams ordinance, Pittsfield’s Artscape ordinance, and solicit help in drafting additional language for inclusion.

SUMMARY OF RACHEL SUSSMAN’S SIDEWALK KINTSUKUROI PROJECT
Manville presented the commissioners with a summary of Rachel Sussman’s sidewalk project facilitated by MASS MoCA. The temporary gold leafing of cracks in city sidewalks was pre-approved by Mayor Alcombright and Manville was notified of the project as it was underway. Commissioners expressed concern that scaffolding had not been taken down. Dixon volunteered to communicate with MoCA’s curatorial staff about the commission’s process for reviewing public art projects on city property.

“SPONSOR A SPACE” DISCUSSION
Given the information presented during agenda item 5, the commissioners agreed to skip this item.

REVIEW INTERNSHIP APPLICATIONS
Dixon gave each member a copy of K. Staaf and S. Bedell’s cover letter and resume, and provided a summary of the phone interviews conducted with the two MCLA internship candidates. All commissioners agreed that both candidates were well qualified, although commissioners cited K. Staaf’s experience with WordPress and her writing ability as especially pertinent skills. Ziter moved to accept K. Staaf as the Public Arts Commission Fall 2016 intern. Manville seconded. All voted in favor. None opposed.

PUBLIC ATTENDEES CONCERNS
None presented.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Regarding an inventory of city-owned property disseminated to the commission by Ziter, Dixon agreed to rate each space by appropriateness for display of public art.

The commissioners then reviewed members’ terms. Dixon and Quiñones were approved by the City Council on May 10, 2016 to serve on the Public Arts Commission for another 5 years. It was discussed whether more specific term conditions should be added to the ordinance.

Sellers then discussed Art About Town’s plans to paint several city crosswalks on June 11, but was forced to reschedule based on conflicting events and public safety concerns.

NEXT MEETING
The next meeting of the Public Arts Commission will occur on June 30, 2016 at 4:00p.m. in the Law Library meeting room at City Hall.

ADJOURNMENT
With no other business to discuss, Manville moved to adjourn the meeting at 5:11p.m. Ziter seconded. All voted in favor. None opposed.

Respectfully submitted,

Julia Dixon, Vice Chairperson

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

April 7, 2016

The North Adams Public Arts Commission held a public meeting on April 7, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Julia Dixon, Vice Chairperson
Cynthia Quiñones, Secretary
William C. Blackmer, Jr.
Nancy Ziter
Eric Kerns

Absent:
Gail Kolis Sellers

Also Present:
Zachary Feury

CALL TO ORDER
Chairperson Manville called the meeting to order at 4:01p.m.

READING OF THE MINUTES
After a review of the minutes, Ziter moved to accept the Public Arts Commission minutes from its March 17, 2016 public meeting. Dixon seconded.  All voted in favor.  None opposed.

PRESENTATION BY ZAC FUERY ON PUBLIC ARTS COMMISSIONS
Zac Feury discussed the city’s Vision 20/30 Plan and proposed that, despite the absence of any specific mentioning of the Public Arts Commission, the plan still does offer a number of potential areas for overlap with its mission, including the facilitation of economic growth, addressing blight, and using signage and branding to increase public art.  Feury then discussed the potential creation of an MCLA course for assisting with the creation of a strategic plan for the PAC.  Quiñones and Feury also reviewed the internship opportunity for those who were absent at the previous meeting, and updated the group on the submission of a job description.

CREATION OF THE PAC VISION STATEMENT (FOR THE WEBSITE)
The committee revisited the previously discussed and accepted vision statement:

The North Adams Public Arts Commission provides guidance and support to artists seeking to create public art and enhance the quality of life in the City of North Adams.

Manville offered to use this language to design a homepage for the PAC for review at the next meeting.

CULTURAL DISTRICT APPLICATION UPDATE
Dixon reported that the city’s cultural district application is being completed by a group from MCLA who intend to hold a new public forum (date TBD) and submit the final proposal to the MCC in late April-May.

ARTIST APPLICATION PROCESS REVIEW
Members agreed to revisit the application at the following meeting.

DOWNSTREET ART
Dixon reported on DownStreet Art’s three phase approach to the coming year: 1. Calls for exhibitions; 2. Performance pieces; 3. Creative business incubator.  She noted that none of these areas will involve public art or require the involvement of the PAC

PUBLIC ATTENDEES CONCERNS
None presented.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Kerns proposed that plans be made for a first call for art in an effort to promote community involved art pieces.  Manville suggested a “sponsor a space” business/artist sponsorship to address costs and engage more community members.  Dixon recommended that the PAC develop a budget and marketing plan with an eye towards short and long term goals before rolling out any upcoming projects.  Committee members agreed that the topic was of interest and deserved further discussion at the next meeting.

Future agenda items will include a finalization of the artist application process, a review of the PAC home page (to be created by Manville), the creation of short and long term goals (to be initially drafted by Dixon), and discussion of the Sponsor the Space call for art.  Following its public agenda, the committee will move into executive session to review applications for the internship position.

NEXT MEETING
The next meeting of the Public Arts Commission will occur on April 28 at 4:00p.m. at the Law Library meeting room in City Hall.

ADJOURNMENT
With no other business to discuss, Manville moved to adjourn the meeting at 5:02p.m.  Ziter seconded.  All voted in favor.  None opposed.

Respectfully submitted,

Cynthia Quiñones, Secretary

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

March 17, 2016

The North Adams Public Arts Commission held a public meeting on March 17, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Julia Dixon, Vice Chairperson
Cynthia Quiñones, Secretary
Gail Kolis Sellers
William C. Blackmer, Jr.
Nancy Ziter

Absent:
Erica Manville
Chairperson, Eric Kerns

Also Present:
Zachary Feury
Adam Shanks (Berkshire Eagle)

CALL TO ORDER
Vice Chairperson Dixon called the meeting to order at 4:03p.m.

READING OF THE MINUTES
After a review of the minutes, Ziter moved to accept the Public Arts Commission minutes from its February 25, 2016 public meeting.  Quiñones seconded.  All voted in favor.  None opposed.

CREATION OF THE PAC VISION STATEMENT (FOR THE WEBSITE)
In the absence of Kerns, a leader on this activity, the group agreed to postpone further discussion until the following meeting.

ARTS IN THE VISION 20/30 PLAN
Ziter and Dixon shared selected excerpts from the Vision 20/30 Plan for North Adams that seemed relevant to the Public Arts Committee, noting in particular the intended creation of a Cultural District within the city, as defined by the Massachusetts Cultural Council.  Members discussed whether or not the creation of a cultural district is in the purview of the PAC, and noted the general absence of content in the 20/30 Plan relating to the Public Arts Commission.  Ulitmately, Dixon offered to follow up with the mayor regarding the Cultural District application and discuss our potential involvement in the process.

ESTABLISHMENT OF A PROCEDURE FOR APPLICATIONS
In the absence of Manville, who is in the process of making revisions to the artist application, the group agreed to postpone further discussion until the following meeting.  Ziter reiterated the importance of completing this step before moving forward with further projects, and the group concurred.

MCLA CLASS PROPOSAL
Quiñones reported on a recent meeting of herself, Manville, Zac Feury, and Diane Scott of MCLA, regarding potential future collaborations between the PAC and the college’s arts administration program.  Most immediately, the PAC has the opportunity to acquire an intern for the Fall of 2016.  Logistics of the internship were discussed, as well as potential projects that might require an intern’s support.  Sellers and Dixon offered to co-supervise the position from their respective work places.  Quiñones offered to create and submit an internship job description based on the members’ discussion.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Members discussed inviting Zac Feury to the next PAC meeting to speak on his research and findings regarding Public Arts Commissions.

Future agenda items will include Feury’s presentation, the creation of the PAC Vision Statement (for the website), an update on the Cultural District application, and further review of the artist application process.

NEXT MEETING
The next meeting of the Public Arts Commission will occur on April 7 at 4:00p.m. at the Law Library meeting room in City Hall.

ADJOURNMENT
With no other business to discuss, Ziter moved to adjourn the meeting at 5:04p.m.  Sellers seconded.  All voted in favor.  None opposed.

Respectfully submitted,    

Cynthia Quiñones, Secretary

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

February 25, 2016

The North Adams Public Arts Commission held a public meeting on February 25, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Cynthia Quiñones, Secretary
Gail Kolis Sellers
William C. Blackmer, Jr.
Nancy Ziter

Absent:
Julia Dixon, Vice Chairperson
Eric Kerns

Also Present: Tammy Daniels

CALL TO ORDER
Chairperson Manville called the meeting to order at 4:03p.m.

READING OF THE MINUTES
After discussion of the minutes, Manville recommended we note that at the previous meeting Sellers proposed the shortening and simplifying of the artist application process in order to make it more welcoming to a wider range of artists.  Not all who might apply are prepared with a CV, or other samples of work, and our aim, she noted, is to be inclusive, while still gathering the information necessary to make decisions that reflect our purpose statement.

Following this addition, Ziter moved to accept the Public Arts Commission minutes from its February 4, 2016 public meeting.  Sellers seconded.  All voted in favor.  None opposed.

CREATION OF THE PAC VISION STATEMENT (FOR THE WEBSITE)
In the absence of Kerns, a leader on this activity, the group agreed to postpone further discussion until the following meeting.

ARTS IN THE VISION 20/30 PLAN
In the absence of Dixon, who researched and planned to present on this topic, the group agreed to postpone this item until the following meeting.

ESTABLISHMENT OF A PROCEDURE FOR APPLICATIONS
Members continued to discuss the application draft provided by Ziter.  Sellers reiterated her concerns about the length and detail of the draft, recommending that we simplify the form in order to be more user-friendly to a wider range of potential applicants.

The group discussed potential changes, including combining some items, moving the PAC purpose statement and core principles to the top of the document, adding formatting and naming conventions, and including recently established website and contact information for the PAC.  Manville volunteered to make the necessary amendments and bring back a revised application for voting and further discussion as needed at the next meeting.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Members discussed the eventual creation of a list of sites where public art might be developed in the future.

Future agenda items will include the creation of the PAC Vision Statement (for the website), the role of the arts in the Vision 20/30 Plan, and further review of the artist application process.

NEXT MEETING
The next meeting of the Public Arts Commission will occur on March 17 at 4:00p.m. at the Law Library meeting room in City Hall.

ADJOURNMENT
With no other business to discuss, Ziter moved to adjourn the meeting at 5:03p.m.  Quiñones seconded.  All voted in favor.  None opposed.

Respectfully submitted,

Cynthia Quiñones, Secretary

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

February 4, 2016

The North Adams Public Arts Commission held a public meeting on February 4, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Julia Dixon, Vice Chairperson
Cynthia Quiñones, Secretary
Eric Kerns
Gail Kolis Sellers
William C. Blackmer, Jr.

Absent: Nancy Ziter

Also Present: none

CALL TO ORDER
Chairperson Manville called the meeting to order at 4:08p.m.

READING OF THE MINUTES
Manville moved to accept Public Arts Commission minutes from its January 12, 2016 public meeting.  Sellers seconded.  All voted in favor.  None opposed.

INVENTORY OF PREVIOUS PUBLIC ART IN NORTH ADAMS
Members discuss an inventory of public art in North Adams obtained by Dixon.  It was noted that many of the listed items were in public view, however, not on public property, and revisions to the list were made. 

Dixon volunteered to research the ownership of the overpass and bus stop, and also to reach out to the artists involved in painting the mural on the back of the Mohawk Theatre to ask them to waive their VARA rights.

ESTABLISHMENT OF A PROCEDURE FOR APPLICATIONS
Members reviewed a draft of an artist application created by Ziter.  Kerns suggested the possible creation of a two-step application process, beginning with a shorter, simpler “Intent to Submit” form.

REVIEW OF RESEARCH OF OTHER CITIES’ PUBLIC ARTS COMMISSIONS
Sellers, Quiñones, and Manville presented information on their research of Public Arts Commissions in like communities.  This led to a discussion about whether or not the arts are included in city’s Vision 20/30 Plan.  Dixon volunteered to research this information.

It was also agreed that the group would review the sites recommended by Sellers before our next meeting, as well as the minutes of the PAC in Salem, MA, and the Master Plan of the PAC in Ashland, OR.

PURPOSE STATEMENT PROPOSALS
After some discussion of proposed purpose statements, Dixon moved to accept the following:

The North Adams Public Arts Commission provides guidance and support to artists seeking to create public art and enhance the quality of life in the City of North Adams.

Manville seconded.  All voted in favor.  None opposed.

MEMBER CONCERNS/FUTURE AGENDA ITEMS
Future agenda items will include the creation of the PAC Vision Statement (for the website), the role of the arts in the Vision 20/30 Plan, and further review of the artist application process.

Kerns suggested that the creation of a public directory of artists in North Adams be added to a future agenda.

NEXT MEETING
The next meeting of the Public Arts Commission will occur on February 25 at 4:00p.m. at Colgrove Park Elementary School.

ADJOURNMENT
With no other business to discuss, Manville moved to adjourn the meeting at 5:28p.m.  Kerns seconded.  All voted in favor.  None opposed.

Respectfully submitted,

Cynthia Quiñones, Secretary        

PAC Minutes

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Public Arts Commission
North Adams, Massachusetts

Meeting Minutes

January 12, 2016

The North Adams Public Arts Commission held a public meeting on January 12, 2016 at City Hall’s law library, 10 Main Street, North Adams.

Members Present:
Erica Manville, Chairperson
Julia Dixon, Vice Chairperson
Cynthia Quiñones, Secretary
Eric Kerns
Gail Kolis Sellers
Nancy Ziter
William C. Blackmer, Jr.

Absent: none

Also Present: none

CALL TO ORDER
Chairperson Manville called the meeting to order at 6:33pm.

MINUTES
Ziter moved to accept Public Arts Commission minutes from its December 21, 2015 public meeting. Manville seconded. All voted in favor. None opposed.

PURPOSE STATEMENT
Ziter presented members with draft goals, purpose, and vision statements for the Commission. After editing by all members, the two revised statements were:

  1. The North Adams Public Arts Commission provides guidance and support to further the development (or advocacy) and creation of public art works in the City of North Adams.
     
  2. The North Adams Public Arts Commission provides guidance and support to artists seeking to create public art in the City of North Adams.

Members were asked to review these statements and come prepared to discuss them further at the next meeting.

MEMBER CONCERNS
After discussion, it was agreed that the three immediate tasks required of the Commission are to develop an application and review process of proposed new works on City property, inventory and maintain current works, and connect the work of the Commission with the community including finalizing the purpose statement, establishing a web page for the Commission on the City’s website, and reaching out to key community stakeholders. Follow up tasks were identified and distributed.

GUEST REQUESTS TO PRESENT TO COMMISSION
Due to the fact that several community members, including Michelle Daly, had requested to make presentations before the Commission, it was agreed that these individuals be contacted separately about their needs and the Chairwoman will add their presentations to future agendas pending the completion of the three tasks above.

NEXT MEETING
The committee agreed to schedule their next meeting on February 4, 2016 at 4:00pm at City Hall. Agenda items include a review of the current public art inventory, a review of other City applications, and a discussion of the establishment of a process for proposed new works.

ADJOURNMENT
With no other business to discuss, Ziter moved to adjourn the meeting at 8:06pm. Dixon seconded. All voted in favor. None opposed.

Respectfully submitted,

Julia Dixon, Vice-Chairperson